**Effective Date:** September 12, 2025
**Last Updated:** September 12, 2025
## Introduction
VECTOR AI (“we,” “our,” or “us”) is committed to protecting your privacy and personal information. This Privacy Policy explains how we collect, use, store, and protect your information when you use our AI-powered personal assistant service (“Service”).
Our mission is “All of your data in your hand with intelligence” – we believe you should have full control over your personal information while benefiting from intelligent AI assistance.
## Contact Information
If you have any questions about this Privacy Policy, please contact us at: **contact@myvectorai.com**
## Information We Collect
### 1. Account Information
– **Email address** (required for account creation)
– **Password** (securely encrypted and never stored in plain text)
– **Name** (first and last name, required for account creation)
– **Profile image** (required for account creation)
– **Personal preferences** including:
– Timezone (defaults to UTC)
– Language preference
– Nationality, gender, phone number (all optional)
– Current location and interests (optional)
### 2. Content Data
We collect and process content you create within our Service:
#### Notes
– Text content, titles, and descriptions
– Voice recordings and transcriptions
– Categories, tags, and priority levels
– Location data (if you choose to include it)
– AI-generated summaries and insights
#### Tasks
– Task descriptions, titles, and completion notes
– Due dates, reminders, and priority levels
– Progress tracking and time estimates
– Dependencies and recurring task patterns
– Location-based task information
#### Financial Information
– Transaction amounts, descriptions, and categories
– Payment method information
– Merchant and account details
– Receipt images and invoice numbers
– Currency and exchange rate data
#### Expiry Items
– Item names, descriptions, and categories
– Expiry and purchase dates
– Brand information and pricing
– Storage locations and instructions
– Item photographs and barcode data
### 3. AI Processing Data
– **Conversation history** with our AI assistant
– **Voice recordings** from real-time voice interactions
– **AI-generated insights** and content analysis
– **Search queries** and interaction patterns
– **Vector embeddings** created from your content for intelligent search
### 4. Technical Information
– **Device information** (IP address, user agent, device type)
– **Usage analytics** (feature usage, performance metrics)
– **Authentication logs** (login times, security events)
– **Error logs** and diagnostic information
## How We Use Your Information
### Primary Uses
– **Provide core Service functionality** (notes, tasks, finance tracking, expiry management)
– **AI-powered assistance** and intelligent content analysis
– **Personalized recommendations** and insights
– **Search and content discovery** across your data
– **Real-time voice conversations** with our AI assistant
### Secondary Uses
– **Service improvement** and feature development
– **Security monitoring** and fraud prevention
– **Customer support** and troubleshooting
– **Performance optimization** and system maintenance
## AI Processing and Third-Party Services
### Google Cloud Platform Integration
We use Google Cloud services to provide AI functionality:
– **Google Vertex AI** processes your content to provide:
– Intelligent responses and content analysis
– Voice transcription and text-to-speech
– Content embeddings for advanced search
– Automated insights and summaries
– **Google Cloud Storage** stores:
– Voice recordings from conversations
– File attachments and images
– Temporary processing files
**Important:** Your content is sent to Google’s AI models (Gemini) for processing. Google processes this data according to their own privacy policies and data handling practices.
### Other Third-Party Services
– **Render Platform** hosts our database and application infrastructure
– **OneSignal** handles push notifications (device tokens only)
## Data Security
### Encryption
– **Field-level encryption** using AES-256-GCM algorithm
– **User-specific encryption keys** for content protection
– **Encrypted data storage** for sensitive information including:
– Note content and voice transcriptions
– Financial transaction details
– Personal location information
– Task descriptions and personal details
### Security Measures
– **JWT-based authentication** with role-based access control
– **Password encryption** using bcrypt with 12 salt rounds
– **Rate limiting** to prevent abuse
– **Security monitoring** and anomaly detection
– **Regular security audits** and updates
### Data Isolation
All your data is strictly isolated using your unique user ID. You can only access your own information, and we implement multiple layers of access control to ensure data privacy.
## Data Retention and Deletion
### Retention Periods
– **Account data** retained while your account is active
– **Content data** retained according to your preferences and usage
– **Voice recordings** retained for conversation history and improvement
– **Analytics data** may be retained in anonymized form for service improvement
### Data Deletion
– **Account deletion** automatically removes all your personal data
– **Individual content deletion** permanently removes items and associated data
– **Cascade deletion** ensures related data (embeddings, analysis) is also removed
– **Cache and temporary data** automatically expires (10-30 minutes)
## Your Rights and Choices
### Access and Control
– **View and edit** your profile information and preferences
– **Delete content** individually or in bulk
– **Delete your account** and all associated data
## International Data Transfers
Your data may be processed and stored in:
– **United States** (Google Cloud Platform, Render hosting)
– **Other countries** where our service providers operate
We ensure appropriate safeguards are in place for international data transfers in compliance with applicable privacy laws.
## Children’s Privacy
Our Service is not intended for children under 13 years of age. We do not knowingly collect personal information from children under 13. If you believe a child has provided us with personal information, please contact us immediately.
## Changes to This Policy
We may update this Privacy Policy from time to time. We will:
– **Notify you** of significant changes via email or Service notification
– **Post the updated policy** with a new effective date
– **Continue to protect your data** according to the updated terms
## Legal Basis for Processing (GDPR)
If you are in the European Economic Area, our legal basis for processing your personal information includes:
– **Consent** for AI processing and optional features
– **Contract performance** for core Service functionality
– **Legitimate interests** for service improvement and security
– **Legal obligations** for security and compliance requirements
## California Privacy Rights (CCPA)
California residents have additional rights including:
– **Right to know** what personal information is collected
– **Right to delete** personal information
– **Right to opt-out** of sale of personal information (we do not sell data)
– **Right to non-discrimination** for exercising privacy rights
## Cookies and Tracking
We use essential cookies and similar technologies for:
– **Authentication** and session management
– **Security** and fraud prevention
– **Performance** monitoring and optimization
– **User preferences** and settings storage
We do not use third-party tracking cookies for advertising purposes.
## Data Breach Notification
In the unlikely event of a data breach:
– We will investigate and contain the breach immediately
– Affected users will be notified within 72 hours when possible
– Detailed incident reports will be provided upon request
## Contact Us
For any privacy-related questions, concerns, or requests, please contact us:
**Email:** contact@myvectorai.com
We will respond to your inquiry within 30 days and work to resolve any privacy concerns you may have.
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*This Privacy Policy is designed to be transparent about our data practices while ensuring you maintain control over your personal information. Your privacy is fundamental to our Service, and we are committed to protecting it.*